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Introducing WMS 1.0

Cleaning Firm Roster WMS with Task Scheduling & Proof

WMS helps cleaning companies roster recurring and one off jobs across multiple sites, capture photo proof of work, and run award compliant pay and client invoicing.

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WMS for cleaning firm teams on phone and tablet

The Problem

Running cleaning teams across dozens of sites shouldn't mean losing visibility.

Stressed manager covering a last-minute guard absence

A cleaner doesn't show up at a site and you don't find out until the client calls.

Expired security licence badge

A client disputes an invoice and you have no proof the work was actually done.

Paper patrol records piled on a desk

Periodic tasks carpet cleans, strip and seal, high-dusting get missed because nothing is tracking them.

Cleaning Hub Mockup

Cleaning Teams

  • Floor Cleaned

    2m

    Level 3 office deep clean completed

  • Supply Restock

    5m

    2nd floor bathroom supplies refilled

  • New Cleaner On Shift

    now

    Sarah T. clocked in at Main Building

Never Miss a Update

Solutions logos

Solutions

Smart Workforce Management Built for Cleaning Firms.

The all in one platform to roster cleaning teams, track compliance, and automate payroll for cleaning firms.

WMS

Solutions

Rostering fast.

Roster by site and client, see who's qualified and available, and notify replacements instantly when shifts open up.

Smart Rostering

Clean Pro

MELBOURNE, AU

4 Members

  • Maria Santos

    Operations Manager

    active

  • Tom Williams

    Team Supervisor

    In Meeting

  • Anika Patel

    Floor Technician

    Offline

  • Jake Morrison

    Sanitation Specialist

    Active

(Problem - Agitate - Solution)

The gap between "we cleaned it" and "we can prove it".

A facilities manager calls to say a floor wasn't stripped, a bin wasn't emptied, or a periodic task was skipped and all you have is your cleaner's word against theirs.

Stressed manager on a phone call at his desk

That scramble isn't just stressful it's expensive in ways that don't show up until later:

Contract risk.

Cleaning contracts typically specify scope and frequency in a schedule attached to the agreement. Repeated misses show up at contract review, not just as a one-off complaint.

Contract document with seal

Disputed invoices.

Without proof of work, clients withhold payment or demand a credit and without a record, you have no way to push back.

Security licence card

Reputational drag.

Commercial cleaning runs on facilities-management referrals. A pattern of "we're not sure it happened" conversations travels further than a quiet, reliable month.

Network of connected clients

Solution

WMS timestamps and geo tags every clock-on and clock-off, with photo evidence attached per site and per task. A "did you actually clean it" conversation becomes a two minute evidence check instead of a dispute.

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Cleaning firm team on site

Introducing WMS 1.0

Built for more than daily rostering.

Daily rosters are the easy part. What breaks most cleaning operations is the periodic work carpet cleans, strip and seal, high-dusting, window cleans that happens on a different schedule to the daily clean and is easy to lose track of across dozens of sites.

Stressed manager on a phone call at his desk

What WMS manages per Task:

Recurrence rules per task type

So a monthly strip-and-seal or quarterly window clean is scheduled automatically ahead of its due date not tracked in a spreadsheet separate from the daily roster.

Calendar with recurrence rules

Site-specific checklists

So a cleaner completing a periodic task sees exactly what's in scope for that visit.

Checklist document with seal

Photo and checklist confirmation required at clock-off

So a task can't be marked complete without evidence attached.

Photo and checklist confirmation required at clock-off

This is scheduling logic, not a document folder bolted onto a roster the system won't let a periodic task quietly fall off the calendar.

Cleaning firm team on site

Everything you need to scale your cleaning firm

Rostering

Streamline your operations with our purpose built security toolset.

Licence & Document Tracking

Streamline your operations with our purpose built security toolset.

Mobile Clock-On

Streamline your operations with our purpose built security toolset.

Incident Reporting

Streamline your operations with our purpose built security toolset.

Payroll

Streamline your operations with our purpose built security toolset.

Invoicing

Streamline your operations with our purpose built security toolset.

Frequently Asked Questions

Manage your people from onboarding through to compliance.

WMS helps organise cleaners, shifts, sites and client schedules in one place. This gives managers better visibility of teams working across different locations.

Yes. Cleaners can use checklists and photos to record completed tasks, giving managers supporting evidence when work needs to be reviewed or confirmed.

Regular and periodic jobs can be organised and tracked so planned services are easier to stay on top of. This is useful for work such as carpet and window cleaning.

Yes. Managers can view staff availability and identify suitable workers when a shift needs coverage, helping keep client cleaning schedules running smoothly.

Completed work can be recorded through task checklists and supporting photos. This gives managers a clearer record of what has been completed at each site.

Approved work and recorded hours can be connected with payroll and invoicing processes. This helps reduce duplicate data entry and keeps operational information more organised.

Ready to secure your operations?

Join 400+ Cleaning firms who have modernised their workforce management with WMS.

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